Setting up a New Fiscal Year in iGovServices

Modified on Mon, 19 Dec, 2022 at 3:35 PM

The fiscal year is for great reports and easy audits. Don't panic when you see the screen below. This is telling you that you are nearing the end of your fiscal year so that on Day 1 of your new fiscal year, you can create your starting balance entries for the new year.

Important Note: DO NOT RUN THIS UNTIL YOUR NEW FISCAL YEAR HAS STARTED.

This Warning will appear shortly before your fiscal year is about to end.

The purpose of the new fiscal year process is to create a starting balance entry into our audit table for any account that has an outstanding balance as of day 1 of your new year.

So on DAY 1 of your Fiscal Year do the following to get great starting balances.

Click the blue, 'here' hyperlink.

Enter the start and end date and click submit for the NEW FISCAL YEAR. Below will appear a list of the PIDNs that have a balance. You can create and print an excel spreadsheet of them for your records. When you are ready to make the starting balance entries for the new fiscal click the grey button labeled 'Make Starting Balance Entries'.

Important Note: DO NOT RUN THIS UNTIL YOUR NEW FISCAL YEAR HAS STARTED.

You can check and change your fiscal year manually using the instructions below.

First you will need to be logged into iGovServices

On the black navigation bar to the left

In iGovServices, navigate to:

Settings →Organization →

(If you do not see this menu choice please contact your administrator to provide the appropriate rights)

You can also enter the start and end dates as show above.

Version 5.0 of iGovServices

Last updated on: 5/11/2022

Updated by: CS