How to fill out date entries on iGovServices invoices (Bill Templates)

Modified on Wed, 30 Aug, 2023 at 12:59 PM

Create Bills – Click Dashboard / Billing / Create Bills – This step will organize your data and

create a new entry in the bills history. Select your application, Property, because this displays a

Property Tax specific Create Bills screen.

a. Step 1 THIS STEP IS LOCATING THE CHARGES YOU APPLIED TO THE PARCELS. Enter

the date due that you stamped on all the charges you created like 10/01/2021. Leave the PIDN

blank because you want to create ALL your bills for that date due not just a single.

Enter the due date from your charges:

b. STEP 2 Fill out the dates that you want to appear on your bills,

1. Discount Pay Thru- This is the last day before the discount is removed. IF YOU

DO NOT have a discount then you enter the same as your Face Amount Pay Thru Date.

Enter the Discount Pay Thru Date:

2. Face Amount Pay Thru Date: This is the last day someone can pay the face

amount before penalty/interest. An example would be 12/31/2021.

Enter the Face Amount Pay Thru Date:

3. Past Due Amount Pay Thru Date 1 – This will print as the last day before a 2nd

penalty/interest is applied such as 1/31/2022.

Enter Past Due Amount Pay Thru Date:

4. First Past Due Rate: We are letting you control the simple math displayed on

your bill. When an account is first last if you charge a 10% penalty and 1 %

interest then you would type in 11%.

Enter First Past Due Rate:

5. Past Due Amount Pay Through Date 2 - This is the 2nd delinquent date displayed

on your bill. This is typically 1 month after the 1st Past Due date.

Enter Past Due Amount Pay Thru Date 2:

6. 2nd Past Due Rate – Again you control the printed amount. Since this is the

2nd delinquent month, most users apply 1% more interest each month. Since

the amount you entered in the First Past Due Rate was 11% then the rate in this

field should be 12%.

Enter 2nd Past Due Rate:

c. Click Submit and a summary of each bill will be displayed below. Push excel for a

copy. If you agree, click the CREATE INVOICE button and the system will make all your

invoices real and tell you a batch number for your bills.

Date invoices created:

How many invoices created:

Batch Number:

Summation:

Discount Amount Pay Thru: When discounts end

Face Amount Pay Thru: The last day before P&I;1

Past Due Amount Pay Thru Date 1: First Day of penalty and interest

First Past due rate: Penalty or Interest Rate

Past Due Amount Pay Thru Date 2: Second date for penalty and interest on the bill. If none they can repeat

the first